Annual State of the State Report for Colorado ACTE
Each year, Colorado ACTE is required to submit an annual report to ACTE to remain an affiliated state association. Part of the requirements is the State of the State report. Read it here!
ACTE Quality Association Standards Award (QAS)
A related opportunity is applying for the Quality Association Standards (QAS) award. Your CACTE Executive Committee and Board have been working diligently to meet the requirements for the QAS and we excited to announce that Colorado ACTE is a 2020 QAS WINNER – yahoo! 🙂
The purpose of the Quality Association Standards (QAS) is to recognize state associations that have in place policies, procedures and structure that demonstrate a high level of service and attention to member value. QAS should be useful to states in evaluating their basic organization and whether their leadership is providing minimum, average or superior programs for the membership. There are nine criterion list below, each with multiple sub-criteria for evaluation purposes.
- Mission, Goals and Objectives – The association must have adopted a current, clear and positive mission statement, goals and objectives. The association must be able to demonstrate how it presently fulfills its mission and meets its goals and general objectives as articulated in its strategic plan (long range plan). It must be able to show how it plans to achieve its general and specific objectives in the future.
- Governing Body, Officers, and Directors – The governing body of the association represents major interests of the membership. Provision for periodic rotation of officers and directors is desirable. The roles of the officers and directors must be clearly defined and the manner in which they are fulfilling their functions demonstrated. Formal orientation procedures for governing body members are in place and regularly conducted.
- Organizational Structure and Documents – The association must have Articles of Incorporation/Association and bylaws and demonstrate that it operates in conformance with federal and state laws. It must show that all pertinent documents are periodically reviewed, are consistent with one another, revised when necessary and that the association’s organizational design and operations are in keeping with its constitution and bylaws or equivalent documents.
- Programs, Services and Activities – There must be evidence that the association’s programs, services and activities meet member and other targeted groups’ needs, are formally planned, funded, coordinated, implemented, monitored, and evaluated, and that sufficient human resources are available to implement, maintain and evaluate these programs, services and activities.
- Financial Planning and Reporting – Financial planning must relate directly to the association’s strategic plan and programming. The association must have realistic plans for developing income and controlling costs. It must present evidence of fiscal controls, a full-disclosure reporting system and an annual audit.
- Membership Development and Retention – The association must demonstrate that its current membership/potential membership ratio is reasonable. It must have an effective and continuing program of membership retention and recruitment.
- Communications – The association must demonstrate that its external and internal communications are commensurate with membership needs, that they address the various audiences (publics) that influence the goals and objectives of the organization, and that the association utilizes technology as appropriate.
- Public Policy – The association must demonstrate that it has established a list of clearly defined issues which are monitored regularly through analysis and reporting, and whose findings are communicated to the members and the outside public in a timely way. The association must show that there is adequate funding for a public policy program at all levels, that it is successful in gaining access to key decision makers, and that it has shown success in achieving its goals.
- Operations – The association must have in place a workforce and systems to effectively operate the organization. The size, skills, and reporting relationships of the volunteer workforce or staff are directly related to the scope of services provided by the association. If paid staff is utilized there must be evidence of stability in staff, a clear organizational structure, and appropriate personnel practices. The association must demonstrate that it has in place a cohesive office automation plan, taking into account current as well as anticipated future needs. Such a plan should include provisions for database management, accounting, and telecommunications, and must be appropriate for the size and scope of operation. Additionally, system procedures should be fully documented and secure from unauthorized access.